May 2025

Dear Exhibitor,                                                        

We are delighted to welcome you to the 33rd World Congress on Controversies in Obstetrics, Gynecology & Infertility (COGI), taking place in Rome, Italy from November 27-29, 2025.

The exhibition manual contains important information intended for your booth construction team and booth personnel.

We kindly ask that you read through the material below carefully and please pass it on to all parties concerned. Please note that information on this page is continually updated.

Please do not hesitate to contact us for further information or assistance.

We look forward to welcoming you in Rome and wish you a successful congress and exhibition.

CongressMed | Scientific & Medical Congress Entrepreneurship
e-mail: cogi@congressmed.com

General information

Congress dates
November 27-29, 2025

Venue address
ERGIFE PALACE HOTEL
p.iva 00999281009
Largo Lorenzo Mossa, 8 – 00165
Rome, Italy
41°53’33.3″N 12°25’07.5″E
  • Deadline for receipt of company logo and profile - on signing of the order form
  • Deadline for receipt of list of names for badges - Wednesday, October 1, 2025
  • Electricity, Furniture Rental, Exhibition extras should be ordered via Tecnoconference S.r.l. r.sarti@tecnoconference.it or c.francalanci@tecnoconference.it Deadline for orders: October 10, 2025.
  • Direct shipments - delivery not before Monday, November 24, 2025
  • Exhibition and display material - exhibitors are welcome to carry in their own items during the exhibition set-up hours.
  • All exhibitors are required to be registered.
    The exhibitor name badge will have the delegate and company name printed.
    Complimentary exhibitor badges enable the exhibitors to access all areas and activities of the congress, including lunches and coffee breaks, for the full duration of the congress.
    All participants are required to wear badges to access the congress area.
    Additional badges are available to purchase at 50% of the current registration fee and limited to 4 additional badges per company.
    Exhibitor badges are to be collected from the onsite registration desk.
    Please contact cogi@congressmed.com to arrange for additional exhibitor badges or for any queries.
    Set-up
    Exhibition set-up will take place during the hours stated in the tab below Exhibition hours (including set up). Hours are subject to change.
    Exhibitors are liable for all damage caused to floors, walls, and pillars during set-up, opening hours and dismantling.
    No adhesive stickers and fixtures of any kind are allowed on the floors, walls and pillars.
    Empty crates and packages material must be removed by exhibitors after set-up and all aisles must be clear.

    Stand building
    Only one level stands are permitted. Ceiling hangings are not permitted.
    All stands must be self-standing.
    The use and branding of rented space cannot exceed the rented surface and space in three dimensions.
    The height limitation must be respected both for physical and visual devices.
    Nothing may impede the free flow of delegates in the aisles; nothing may be built in the aisles; nor may furniture or equipment stand in the aisle space.

    Dismantling
    The dismantling of the stands must be done during the hours stated previously.
    It is obligatory to collect and dispose of all material during the breakdown or dismantling of the event.
    When the dismantling period is over, the exhibitor loses any right to claim for losses or damage to property left behind, and any costs incurred by the venue in removing this property will be charged to the exhibitor.

    Amendments to exhibition layout
    While every effort is made to preserve the published layout of the exhibition, the organizers are entitled to change the layout if this is in the general interest of the exhibition and the congress.

    Sharing of stands & sub-letting
    Exhibitors are not permitted to share with others any booth space allotted to them without prior written consent from the organizers.
    Exhibitors shall not sub-let the whole or any part of the stand allotted to them without the written consent of the organizers.

    Manning of stands
    Exhibitors will be required to man their stands during the opening hours of the exhibition and must not dismantle their stands before the published closing time.

    Disruption of other exhibits
    Exhibitors may not produce noise and/or use amplification of music and/or voice which may be heard outside the space assigned to the exhibitors, or which may interfere with or be felt objectionable to attendees or other exhibitors.
    The organizers reserve the right to require exhibitors to discontinue any such activity.
    Live presentations at the stand are not permitted without prior approval from the organizers.

    Product disclaimer
    The acceptance of a product or service for exhibition does not in any manner constitute an endorsement by the organizers.
    Each exhibitor is responsible for the material and information they make available at the congress.
    Exhibitors should only present material and information which has been approved by their legal departments and which is in compliance with the legislation of the host country of the congress.
    It is the responsibility of exhibitors to address these issues and any conflicts arising from such matters directly among themselves, as the organizers will not arbitrate in any way in legal issues of this nature.
    The distribution and the mounting of advertising material outside the exhibition stand is prohibited, unless prior confirmation was given by the organizers.

    Liability
    The organizers and the congress venue cannot accept responsibility for damage caused by an exhibitor nor for loss sustained by an exhibitor.
    Exhibitors or their agents must not damage or deface the exhibition facility or the booths and equipment of other exhibitors.
    When such damage occurs, the exhibitor is solely responsible and is liable to the owner of the property.
    Exhibitors must make provisions for the safeguarding of their goods, materials, equipment, and displays at all times.

    Security and Insurance
    The organizers and congress venue cannot be held responsible for any loss or damage to exhibitors’ goods and exhibitors are reminded that they should take out their own insurance to cover this.
    The exhibitors are required to take out their own insurance against risks that could be incurred in connection with the exhibition, especially liability.
    Coverage for risks relating to property, employer liability and personal accident to contractors or staff should also be included. It is advised that exhibitors take out insurance for any losses and wasted expenditures in the event that the exhibition is abandoned or curtailed.
    Exhibitors are reminded that their insurance, as noted above, should take effect from the day that goods and exhibits are delivered to the venue, and should remain in effect until all items have been removed.

    Health and safety at work regulations
    It is the responsibility of the exhibitor to ensure that their contractors, employees, displays and exhibits comply with the latest legislation regarding health and safety at work regulations.
    DELIVERY ADDRESS:
    ERGIFE PALACE HOTEL
    p.iva 00999281009
    Largo Lorenzo Mossa, 8 – 00165
    Rome, Italy
    Items must be clearly marked for COGI 2025
    Contact cogi@congressmed.com for a delivery note.
    Deliveries will only be accepted from November 24 , 2025

    Exhibition Information

    TC Group Logo
    Exhibition fees cover net stand space only.
    Stand equipment and services can be ordered via the official exhibition supplier:
    Tecnoconference S.r.l.
    Via dei Perfetti Ricasoli, 94-96 - 50127
    Firenze
    +39 055 326921
    Exhibition Hours
  • The exhibition area will be open during these hours:
  • Thursday, November 27 - end of last session for 1 hour for the welcome reception
  • Friday, November 28 - 09:30-17:05
  • Saturday, November 29 - 09:30-13:30

    Set-up
    Wednesday, November 26 (after 8am)
  • There is no option for custom builds. If a custom build is required, please contact cogi@congressmed.com to arrange this.
  • The exhibition package includes a table, 2 chairs and an electrical point.
  • Please advise if you will require storage space. We will quote you according to your requirement.

    Venue elevators
    This information will be available soon

    Dismantling - Saturday, November 29
  • Quiet (no noise) from 14:00 (after lunch break)
  • Noisy (booth etc.) after end of sessions (16:30-23:59)
  • All material which is to be returned after the congress must be labelled clearly.
  • Please ensure that the return shipment of stand items is made in advance.
  • If you require assistance to arrange return shipments, please contact the shipping agent prior to the congress starting.

    Please note:
  • Empty crates and packaging material are to be removed after set‐up.
  • Please contact the COGI project manager if you need storage.
  • It is the exhibitor’s responsibility to dispose of all materials after dismantling. Any equipment displayed or other material left behind after Saturday, November 29, after the sessions end, will be considered discarded.
  • Do not leave any visible valuable articles at your stand.

    Liability and Insurance
    The COGI congress secretariat and the organizers cannot accept liability for personal accidents, or loss or damage to private property of participants, either during or directly arising from the 33rd COGI Congress.
  • The floorplan is continually updated.
    Please ensure you refer to the latest version

    COGI 2025 Floorplan
    Conditions of Service

    Please note that the listed prices do not include the following:

    • Graphic materials – to be provided by the exhibitor, no later than November 7, 2025
    • Electricity, internet, or any additional services not explicitly stated in this price list and are available from the congress venue. Please contact cogi@congressmed.com for more information.
    • Applicable VAT (22%, if required)

    For each request, TECNOCONFERENCE S.r.l. – TC Group will issue a formal quotation. The quotation must be signed, completed, and returned to confirm the order. Availability of all the equipment will be verified at the moment of the confirmation, as shown in the estimate.

    Payment Terms: Payment is required upon confirmation via bank transfer.

    Order Deadline: All orders must be submitted no later than October 10, 2025.

    TECNOCONFERENCE S.r.l. – TC Group reminds you that from the moment of delivery, the exhibitor assumes full responsibility for all rented equipment. In the event of loss, damage, or breakage, charges will apply as per the current price list, in addition to the cost of services rendered.

    For inquiries, please contact us at: r.sarti@tecnoconference.it or c.francalanci@tecnoconference.it

    Exhibition Items
    Carpet for Exhibition Space
    • 6 x 4m - €360,00
    • 6 x 2m - €225,00
    • 6 x 1m - €150,00
    • 4 x 2m - €150,00
    • 3 x 2m - €150,00
    Back Wall
    • h. 250 cm in graphic PVC for space 6x4/6x2/6x1 - €1.700,00
    • h. 250 cm in graphic PVC for space 4 x 2 - €1.300,00
    • h. 250 cm in graphic PVC for space 3 x 2 - €1.200,00
    Chairs
    • Plexiglass chair without armrests - €15,00
    • Plexiglass chair with armrests - €22,00
    • White chairs with wooden legs - €15,00
    • Stool - €45,00
    • White Chair - €15,00
    • Monococque chair - €10,00
    • Cockpit armchair - €57,00
    • Armchair Le Courb - €86,00
    • Sofa Le Cour - €173,00
    Accreditation Desk
    • 100 cm - €173,00
    • 150 cm - €246,00
    • 200 cm - €290,00
    Tables and Accessories
    • Cocktail table - €73,00
    • Table h 75 cm - €80,00
    • Low table - €15,00
    • Magazine Rack - €110,00
    • Graphed pole 40 x 140 - €220,00
    • Plexiglass pole - €86,00
    Multimedia Equipment Multimedia Equipment
    • Monitor 32″ - €150,00
    • Monitor 43″ - €250,00
    • Monitor 55″ - €420,00
    • Monitor 65″ - €550,00
    • Monitor 80″ - €900,00
    • Laptop - €200,00
    • iPad - €120,00
    • Ground stand for Tablet - €50,00
    • Ground support - €35,00
    • Digital Banner - €500,00
    Digital Banner € 500,00
    Only 4 banners available!

    • 8 Ultra high-resolution LED display
    • Overall dimensions (W x H x D): 570 × 1897 × 33 mm
    • Elegant, slim design
    • Physical pitch: 2.5 mm
    • Pixel density: 157,464 pixels/m²
    • Includes content management software (video and image compatible)
    • Pixel mapping resolution: 216 × 729 pixels (W × H)
    Digital Banner Display
    Furniture and Layout Visuals

    Furniture

    Tables and display items Tables
    Chairs Chairs

    Layout Ideas

    Stand 3x2m Layout 3x2m
    Stand 4x2m Layout 4x2m
    Stand 6x2m Layout 6x2m
    Stand 6x4m Layout 6x4m
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