We are delighted to welcome you to the 31st World Congress on Controversies in Obstetrics, Gynecology & Infertility (COGI), taking place in Vienna, Austria from November 23-25, 2023.
The exhibition manual contains important information intended for your booth construction team and booth personnel.
We kindly ask that you read through the material below carefully and please pass it on to all parties concerned. Please note that information on this page is continually updated.
Please do not hesitate to contact us for further information or assistance.
We look forward to welcoming you in Vienna and wish you a successful congress and exhibition.
CongressMed | Scientific & Medical Congress Entrepreneurship
- General Information
- Important Dates
- Exhibition Hours (including set up)
- Exhibition floorplan
- Exhibition Provider
- Exhibitor badges
- Shipping Agent
- Rules and Regulations
November 23-25, 2023
Hilton Vienna Park
Am Stadtpark 1
Vienna, A – 1030
Set-up - Thursday, November 23 (after 13:00)
This information will be available soon
Dismantling - Saturday, November 25
Liability and Insurance
The COGI congress secretariat and the organizers cannot accept liability for personal accidents, or loss or damage to private property of participants, either during or directly arising from the 31st COGI Congress.
Please ensure you refer to the latest version
Stand equipment and services can be ordered via the official exhibition supplier:
Tel: +31 85 40 18 251
Webshop details to follow
The exhibitor name badge will have the delegate and company name printed.
Complimentary exhibitor badges enable the exhibitors to access all areas and activities of the congress, including lunches and coffee breaks, for the full duration of the congress.
All participants are required to wear badges to access the congress area.
Additional badges are available to purchase at 50% of the current registration fee and limited to 4 additional badges per company.
Exhibitor badges are to be collected from the onsite registration desk.
Please contact firstname.lastname@example.org to arrange for additional exhibitor badges or for any queries.
Exhibition set-up will take place during the hours stated previously. Hours are subject to change.
Exhibitors are liable for all damage caused to floors, walls, and pillars during set-up, opening hours and dismantling.
No adhesive stickers and fixtures of any kind are allowed on the floors, walls and pillars.
Empty crates and packages material must be removed by exhibitors after set-up and all aisles must be clear.
Only one level stands are permitted. Ceiling hanging are not permitted.
All stands must be self-standing.
The use and branding of rented space cannot exceed the rented surface and space in three dimensions.
The height limitation mentioned previously must be respected both for physical and visual devices.
Nothing may impede the free flow of delegates in the aisles; nothing may be built in the aisles; nor may furniture or equipment stand in the aisle space.
The dismantling of the stands must be done during the hours stated previously.
It is obligatory to collect and dispose of all material during the breakdown or dismantling of the event.
When the dismantling period is over, the exhibitor loses any right to claim for losses or damage to property left behind, and any costs incurred by the venue in removing this property will be charged to the exhibitor.
Amendments to exhibition layout
While every effort is made to preserve the published layout of the exhibition, the organizers are entitled to change the layout if this is in the general interest of the exhibition and the congress.
Sharing of stands & sub-letting
Exhibitors are not permitted to share with others any booth space allotted to them without prior written consent from the organizers.
Exhibitors shall not sub-let the whole or any part of the stand allotted to them without the written consent of the organizers.
Manning of stands
Exhibitors will be required to man their stands during the opening hours of the exhibition and must not dismantle their stands before the published closing time.
Disruption of other exhibits
Exhibitors may not produce noise and/or use amplification of music and/or voice which may be heard outside the space assigned to the exhibitors, or which may interfere with or be felt objectionable to attendees or other exhibitors.
The organizers reserve the right to require exhibitors to discontinue any such activity.
Live presentations at the stand are not permitted without prior approval from the organizers.
The acceptance of a product or service for exhibition does not in any manner constitute an endorsement by the organizers.
Each exhibitor is responsible for the material and information they make available at the congress.
Exhibitors should only present material and information which has been approved by their legal departments and which is in compliance with the legislation of the host country of the congress.
It is the responsibility of exhibitors to address these issues and any conflicts arising from such matters directly among themselves, as the organizers will not arbitrate in any way in legal issues of this nature.
The distribution and the mounting of advertising material outside the exhibition stand is prohibited, unless prior confirmation was given by the organizers.
The organizers and the congress venue cannot accept responsibility for damage caused by an exhibitor nor for loss sustained by an exhibitor.
Exhibitors or their agents must not damage or deface the exhibition facility or the booths and equipment of other exhibitors.
When such damage occurs, the exhibitor is solely responsible and is liable to the owner of the property.
Exhibitors must make provisions for the safeguarding of their goods, materials, equipment, and displays at all times.
Security and Insurance
The organizers and congress venue cannot be held responsible for any loss or damage to exhibitors’ goods and exhibitors are reminded that they should take out their own insurance to cover this.
The exhibitors are required to take out their own insurance against risks that could be incurred in connection with the exhibition, especially liability.
Coverage for risks relating to property, employer liability and personal accident to contractors or staff should also be included. It is advised that exhibitors take out insurance for any losses and wasted expenditures in the event that the exhibition is abandoned or curtailed.
Exhibitors are reminded that their insurance, as noted above, should take effect from the day that goods and exhibits are delivered to the venue, and should remain in effect until all items have been removed.
Health and safety at work regulations
It is the responsibility of the exhibitor to ensure that their contractors, employees, displays and exhibits comply with the latest legislation regarding health and safety at work regulations.